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Theme Day Costings

We recognise that pupil numbers vary.  To become more effective for small schools we have changed from one fixed fee to a costing formula based on pupil numbers, visitor fee, mileage and specialist materials.

Visitor Fee. The visitor fee depends on how many of us come. One visitor is £230 for a whole-day session and £135 for a half-day session.  If desired, the whole-day session, with one visitor, can feature two different characters at no extra cost.  Alternatively, a Character half-day can be combined with a Theme half-day.  However, in both cases time (an hour) must be allowed for the visitor to change costumes and setup for the second session. Each additional visitor is an extra £150 for a full-day and £100 for a half day.

Pupil Numbers. Each pupil participating in the visit costs an additional 50p or £1.50 depending on whether having core workshops or creative workshops. This is to cover the cost of the logbooks and pencils, core workshops and other materials.

Specialist Materials. A core or creative workshop can be replaced by a specialist workshop that requires more expensive materials.  For example: cookery, jewellery, ceramics, tapestry weaving, peg dolls, ribbon favours, tuzzy-muzzies, or wire-work.  You can supply these materials yourself, or we can source them for you.

Mileage is charged at 45p per mile.  For one visitor, the number of miles is the total round-trip mileage from North Baddesley, Hampshire to your school.  If your school is 10 miles from North Baddesley the cost will be £9 (total of 20 miles @ 45p). If having more than one visitor mileage is worked out for each visitor.

Overnight accommodation. Where a morning visit is typically more than 90 minutes travel from base an overnight stay will be needed. The costs vary but typically B&B outside of the London area is about £70 and £90 within.

Four examples of how this costing works in practice are given below.

When you ready to ask us about booking a Theme Day please click here. For out of school hours / weekend / holiday work, please click here.

Example A

School A has booked a half-day morning session with the Toy Professor  for 30 pupils.  The school is 30 miles away from North Baddesley (hence 60 mile round-trip).  School A has decided to have the core workshops.

 

Visitor Fee   [      ] Full Day  £230   [   ] Half Day ) £135 £135
Additional character/s fee                                                                                               +1 character  [    ] full day, £150  [   ]  half day, £100                                           +2 characters   [    ] full day £300 [    ]  half day £200
+ Number of pupils [30  ]                @ 50p each for core workshops [  30   ]                                                                   @ £1.50 each for creative workshops [     ] £45
+ Specialist Materials (If required)
+ round-trip mileage [  60  ] @ 45p per mile  + [   ]  £5.36 for extra character £24
Total Fee £204

Example B

School B has booked a  whole-day session with a ‘Dinosaur’ theme.  60 pupils are involved in the visit which is 10 miles away from North Baddesley (hence 20 mile round-trip).  The school has opted to include a specialist clay workshop and, in this case, the cost of the clay is £15.

Visitor Fee   [ X   ] Full Day (FD) £230   [    ] Half Day (HD) £135 £230
Additional character/s fee                                                                                                 +1 character  [    ] full day, £150  [   ]  half day, £100                                              +2 characters   [    ] full day £300 [    ]  half day £200
+ Number of pupils [30  ]             @ 50p each for core workshops [    ]                   @ £1.50 each for creative workshops [  60   ]  £90
+ Specialist Materials (If required) £15
+ round-trip mileage [  20  ] @ 45p per mile  + [   ]  £5.36 for extra character £9
Total Fee £344

In this case the school decided to ask for a £3.00 contribution per child from the parents.  This covers £180 of the cost with the school making up the difference.

Example C

School C has booked a whole-day session split into a half-day with Victoria Mansford and a half-day with the Toy Factory.  The school is 45 miles away from North Baddesley and 105 children are involved in the day.  School C have decided not to have any core workshops.  However, they have requested  the Travelling Shop with the full range of goods and asked to have it run by the PTA during the day for children and staff, then after school for families.

Visitor Fee   [  X  ] Full Day £230   [     ] Half Day £135 £230
Additional character/s fee                                                                                                +1 character  [    ] full day, £150  [   ]  half day, £100                                             +2 characters   [    ] full day £300 [    ]  half day £200
+ Number of pupils [105  ]                @ 50p each for core workshops [  105  ]                                                                @ £1.50 each for creative workshops [     ] £52.50
+ Specialist Materials (If required) / travelling shop @£1.50 per child  £157. 5
+ round-trip mileage [  90  ] @ 45p per mile + [  ]  £5.36 for extra character £40.5
Total Fee £480.2

Example D

School D has booked a half-day session on Castles with two characters: The Lady of the Keep and Baldar the Bearded.  The school is 45 miles away from North Baddesley and 105 children are involved in the day.  School C have decided no to have workshops.

Visitor Fee   [   ] Full Day £230   [    ] Half Day £135 £135
Additional character/s fee                                                                                                +1 character  [    ] full day, £150  [ ]  half day, £100                                           +2 characters   [    ] full day £300 [    ]  half day £200 £100
+ Number of pupils [45  ]                 @ 50p each for core workshops [  45   ]                   @ £1.50 each for creative workshops [     ] £22.50
+ Specialist Materials (If required)
+ round-trip mileage [  90  ] @ 45p per mile + [ X ]  £5.36 for extra character  £45.86
Total Fee £303.36

Terms: Fees are payable within 30 days of the invoice being issued.  Any cancellation made after the booking confirmation has been issued must be made in writing and will incur a fee to cover costs. Cancellations made between the booking confirmation being issued and 21 days of the character’s visit will incur administrative costs of £45 plus any pre-paid accommodation and transport. Cancellations made within 21 days of the character’s visit will additionally incur the cost of any one-off materials and £100 towards the character’s fee (which will be reduced if we are able to re-sell the day).